Job Title:                          Humanitarian Adviser – Emergency Directorate

 Reports to:                      Head of Emergency Operations

Location:                          Head Office in Dublin 2, Ireland

Salary:                               GB6 / €57,683 - €64,092

Terms:                               1-year full time fixed term contract, hybrid model (50% remote working) 

Requirements:               

This role is HO based with some overseas travel to countries that fall under the Emergency Directorate’s management. The post holder may also be required to deploy overseas for a total of up to 2 months a year, depending on the nature and scale of our humanitarian responses.

About Concern:               

Established in 1968, Concern is a non-profit, non-governmental humanitarian organisation, dedicated to the reduction of suffering and the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern’s vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. Concern strives for a world free from poverty, fear and oppression.

Our culture is values driven and we believe that our people are central to all that we do and are key to delivering on our goal of Reaching the Furthest Behind First. We are committed to ensuring a workplace where everybody feels valued and are enabled to succeed in their work and contribute to delivering on our mission.

Role Purpose:                 

To be a focal point within the organisation for a number of the countries for which the Emergency Directorate has responsibility, liaising with all departments and directorates in relation to these. To be the main administration focal lead for our hostile Environment Course (HEC), organising and reviewing the HEC which are currently being conducted remotely and offered on an almost monthly basis. To support the Rapid Deployment Unit (RDU) function, maintaining the unit and ensuring that all RDU deployments are reviewed. To be the focal point and lead within the organisation for Sphere humanitarian standards, of which we are a member and liaising throughout the organisation on this

There is a second Humanitarian Adviser position within the team, and a number of responsibilities will be shared between the two advisers, including:

• conducting desk top reviews and prepare humanitarian briefs
• supporting the Annual Programme Progress Reports (APPR) process
• carrying out staff inductions and planning/supporting Emergency Directorate led evaluations of our work
• Support the organisation and delivery of Emergency Directorate led Humanitarian Training courses

 Responsibilities:

• All staff are responsible for upholding and promoting Concern’s values, including our workplace equality, diversity and inclusion, and safeguarding values.
• All staff are required to participate and contribute as necessary towards Concern’s emergency response as and when required.

Note: The responsibilities and duties within this role may be added to, adapted and/or modified in the future to ensure there is continued capacity to support the growing number of countries under the remit of the Emergency Directorate.

Programme Support

• Assist and support Emergency Directorate managed countries in the design, planning, implementation, monitoring and evaluation of their responses, applying current good practice, involving other directorates and departments as appropriate.
• Review and feedback on all project-related documents - i.e. concept notes, proposals and reports, both narrative and financial, assessments, evaluations, reviews, etc. – to ensure that these are all of a high standard and are consistent with organisational and donor requirements.
• Advise and direct country management teams in the development of funding strategies for relevant Emergency Directorate countries.
• Assist and support in the sourcing of funding for individual project proposals and ensure that Concern maximises funding opportunities for emergency responses.
• Represent Concern to donors as required, and deal with their proposal and report related enquiries. Be familiar with and brief colleagues as needed in relation to donor strategy, guidelines, formats and processes.
• Finalise donor proposals and reports, both financial and narrative, to the highest standards and consistent with donor requirements.
• Ensure the accuracy of country budgets, budget revisions and reporting packs and ensure that they meet the needs, resources, and activities of Emergency Directorate countries.
• Contribute towards staff training and organisational learning in Emergency Directorate countries through participation at and facilitation of country level workshops, as required.
• Support and participate in the development and review of Emergency Directorate country-specific Strategic Plans.

Hostile Environment Courses (HEC)

• Administration lead responsibility for the organisation of all aspects of the trainings, including liaison with the trainers, mobilisation of the participants and all logistical arrangements.
• Attend all training courses under their responsibility to ensure that they run smoothly, to support the trainers and to contribute as needed on issues of Concern security policy and management practice.
• Lead the review process that follows each course under their responsibility.
• As requested, support other training courses, including the Security Risk Management (SRM) and humanitarian principles and practice workshops.
• Depending on volume of courses, aspects of the HEC delivery can be shared with other personnel in the Emergency Directorate

Rapid Deployment Unit (RDU)

• Support with the identification and recruitment of potential members of the RDU.
• Ensure that all RDU members receive appropriate induction, training and mentoring.
• Assist with identifying mentors and support them to understand their role.
• Support RDU members with the preparation and organisation of their deployments.
• Ensure that all deployments are reviewed and feedback provided to RDU members, their line mangers and CDs.

Evaluations

• Support the planning and implementation of emergency response evaluations, ensuring that the reports and recommendations are disseminated to relevant stakeholders.
• Share responsibility with other Humanitarian Adviser to prepare the emergency meta-evaluation which covers a five-year period and ensure a management response to recommendations is prepared and shared accordingly.

HR

• Share responsibility with the other Humanitarian Adviser to assist the HR department in the recruitment, induction and debriefing of personnel for assigned countries.
• Support aspects of organisational inductions related to the Emergency Directorate.
• Liaise with the HR Department to ensure good practice in staff health and safety matters.

Emergency Directorate and Organisational

• Be available to deploy at short notice to support emergency responses.
• Support routine administrative functions that fall on the Emergency Directorate, including the preparation of regular directorate updates for circulation.
• Digital Workplace lead within the Emergency Directorate including maintaining/updating the SharePoint site
• Work with other directorates to identify and prepare suitable media briefs related to our emergency work and support related advocacy, communications and development education activities as they arise.
• As requested, conduct desk top reviews and prepare briefs on countries of interest or on specific humanitarian themes.
• Actively participate in working groups that develop policy and promote organisational learning, both internal and external to the organisation, utilising past experience as appropriate.
• Share responsibility with the other Humanitarian Adviser for supporting the Annual Programme Progress Reports (APPR) process
• Disseminate humanitarian standards, including Sphere.
• Advance and pursue any new objectives or responsibilities that may be assigned by the Head of Emergency Operations or the Emergency Director.
• Ensure that the organisation’s values and policy commitments, including accountability and equality, are reflected in assigned responsibilities and tasks.

Networking, Representation and information sharing

• Represent Concern with the Sphere Network, sharing relevant updates and information.
• Represent the Emergency Directorate to relevant institutes, universities, organisations, and donors in areas related to humanitarian action and emergency response.
• Establish and maintain links with other organisations, institutions or professional groups in relation to humanitarian action and emergency response as they arise.

Role Holder Requirements:

• A minimum of three years’ experience in an NGO or similar organisation based in a humanitarian emergency field context.
• Educated to degree level, ideally in a discipline that is commonly found in a humanitarian emergency context.
• Excellent understanding of Humanitarian and emergency issues.
• Excellent interpersonal and organisational skills.
• Good financial ability and understanding.
• Experience of working in insecure environments.
• Willing to travel as required to new and existing countries of operation.
• Experience in a similar role with a mix of overseas work and head office support.
• Experience and knowledge of the requirements of donors who fund Concern’s emergency response.
• Working proficiency in French
• Knowledge of good security policy and practice.

To apply:  CVs should be submitted through our website at https://jobs.concern.net by the closing date.

Due to the urgency of this position, applications will be shortlisted on a regular basis and we may offer posts before the closing date. 

The closing date is subject to change, due to role demands/requirements.

If you have any concerns about our recruitment process and need particular assistance - for example if you have a visual impairment or are neurodivergent - please let us know and we will do our best to accommodate you. 

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible here. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). 

Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment. 

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them - so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.