Job Title:                              Finance Coordinator

Reports to:                         Country Financial Controller (CFC)

Terms:                                  24 months Fixed Term, Full time, Unaccompanied, Fully office based

Location:                             N’Djamena, Chad

Salary:                                  Grade 4 (€45,457 – €50,509)

Requirements:                You will manage the National Finance Manager (NFM) and Finance Officers (FOs) in N'Djamena, as well as providing technical supervision to the field finance teams. The position is based in N'Djamena but requires 30% travel to the field (currently: Ouaddai, Sila, Lac, and Wadi-Fira provinces).

About Concern:               Established in 1968, Concern is a non-profit, non-governmental humanitarian organisation, dedicated to the reduction of suffering and the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern’s vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. Concern strives for a world free from poverty, fear and oppression.

Our culture is values driven and we believe that our people are central to all that we do and are key to delivering on our goal of Reaching the Furthest Behind First. We are committed to ensuring a workplace where everybody feels valued and are enabled to succeed in their work and contribute to delivering on our mission.

Role Purpose:                   Under the direct supervision of the Country Finance Controller (CFC), the Finance Coordinator ensures the effective implementation of Concern's financial procedures at the country programme level. He/she supports the operational management of finances, ensures that transactions comply with organisational and donor standards, provides capacity building for field staff, and contributes to the reliability of financial reports. He/she may act as interim CFC in the event of absence.

Responsibilities:

Financial systems management

• Ensure the correct application of Concern's financial policies at all intervention sites.
• Participate in improving systems and procedures to increase efficiency in the use of financial resources.
• Ensure compliance with national statutory and regulatory obligations in relation to finance.

Financial control and risk management

• Closely monitor all financial operations and alert management in the event of identified risks.
• Conduct regular field visits to assess local financial practices and propose corrective actions.
• Perform random checks on sensitive financial transactions.
• Participate in the annual update of the financial risk assessment.

Accounting closing, data entry and reconciliations

• Review monthly accounting entries, with complete supporting documentation.
• Forward journals, bank statements and other data to International Accounting Services (ISA) within the required deadlines.
• Assist the CFC in the monthly and annual closing processes.

Financial reporting and audits

• Contribute to the preparation of internal and donor financial reports, under the supervision of the CFC.
• Support the verification of compliance between the general ledger, budgets and donor reports.
• Participate in the preparation of internal, external or statutory audits.

Budget monitoring and support for budget managers

• Help budget managers understand and monitor their monthly reports (budget vs. actual).
• Analyse significant budget variances and compile explanations to submit to the CFC.
• Contribute to the review and consolidation of operational and project budgets.

Cash management

• Coordinate day-to-day cash management (cash, bank), in accordance with procedures.
• Verify that payments and transfers are properly documented, authorised and recorded.
• Oversee the rigorous archiving of accounting records and financial management documents.

Capacity building and support

• Build the capacity of finance staff on Concern's systems and procedures.
• Provide technical support to budget managers to strengthen their financial planning and monitoring skills.
• Contribute to the development and monitoring of staff development plans for the finance department.

Organisational compliance

• Promote and enforce Concern's Code of Conduct and related policies (safeguarding, fraud prevention, OHS, etc.).
• Ensure that finance staff are aware of humanitarian standards and good accounting practices.

Data confidentiality and security

• Ensure the confidentiality of financial and strategic information.
• Ensure secure filing and restricted access to accounting documents.

Other responsibilities

• Contribute to the review of internal procedures in collaboration with the CFC.
• Act as interim CFC in the event of absence.
• Perform any other financial tasks assigned by the CFC or Country Director as required by the programme.

For managers:

• All managers are responsible for upholding and promoting Concern’s values, demonstrating leadership on workplace equality, diversity and inclusion, and role modelling a positive safeguarding ethos.
• All managers are required to actively participate in any emergency response as and when required.

Role Holder Requirements:

Education:

• University degree (minimum 3 years of higher education) in finance, accounting, management or a related field.

Experience:

• Minimum 5 years' experience in a finance role within an international NGO, preferably at Concern Worldwide;
• Experience in preparing financial reports and monitoring budgets;
• Experience in managing finance teams and developing the capacities of staff with diverse profiles (finance, programme, operations);
• Proven experience in financial control, including the implementation and monitoring of internal control systems.
• Experience in managing large, multi-donor programme budgets (in particular ECHO, FCDO, SRF, AFD, BMZ, KFW, etc.)
• Experience with accounting software and EXCEL

Skills:

• Solid understanding of accounting standards and donor requirements;
• Excellent attention to detail in financial record keeping and meeting deadlines;
• Analytical, organisational and prioritisation skills;
• Ability to analyse budget variances and propose corrective measures;
• Good training and coaching skills;
• Sense of integrity, confidentiality and accountability.

Languages:

• Fluency in French (spoken and written).
• Professional English desirable (for communication with ISA and donors).

Competencies:                

For GB2 – 6 Roles:

Identify the 3-4 priority competencies required to be effective and successful in the role.

Candidates are expected to demonstrate abilities in the following priority competency areas (highlight 3-4 competencies in bold as appropriate):

We encourage all eligible candidates, irrespective of gender, ethnicity or origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality. 

If this role sounds right for you, please apply with your CV and cover letter. We will respond to every applicant. Please be aware we may offer positions before the closing date.

If you have any concerns about our recruitment process and need particular assistance - for example if you have a disability e.g. a hearing impairment - please let us know and we will do our best to respond to your needs.  

Important information:

Concern has an organisational Code of Conduct with three Associated Policies: The Programme Participant Protection Policy, the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy accessible here. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisations, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in their work, in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with adults and children are recruited by us for such roles. Consequently, working or volunteering with Concern may be subject to a range of vetting checks, including criminal background checking. 

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.