Job Description

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Accounts Payable Clerk (1356)

C3 2021

Reports to:        Senior Financial Accountant       

Liaises with:      All departments

Job location:      Dublin (currently fully remote within Ireland, with a move to a hybrid working model as the pandemic eases)

Pay Band:           2 (€26,283-€30,921)

Contract:            Permanent        

Job Purpose:     As an essential member of the HQ Finance Team, the Accounts Payable Clerk main responsibility is to process and review transactions between Concern Worldwide and its suppliers. The Accounts Payable Clerk’s role is to make sure all outstanding invoices from suppliers and expenses claims from HQ staff are approved, processed, and paid. Processing an invoice includes, but is not limited to, recording data from the invoice, matching to an approved Purchase Order (PO), inputting it into the accounting system and producing the BACS files for payment processing.

Key Responsibilities:

  • Matching all received invoices with relevant approved and receipted Purchase Orders (POs)
  • Entering to accounting system, verified and approved staff expense claims and other non-PO invoices
  • Preparing back up files and folders for review by Senior Management payment run approvers
  • Processing weekly payment runs for suppliers based in ROI ,UK and NI through the BACS payment system
  • Raising queries with budget holders as required
  • Dealing with creditor queries
  • Setting up new supplier accounts in the accounting system
  • Reconciling supplier accounts on a monthly basis Processing verified and approved credit card expenses claims
  • Entering purchase orders for finance department
  • Responsible for daily collection and distribution of finance department post
  • Responsible for collection of petty cash from the relevant bank in line with security policy
  • Providing cover within the finance department as required
  • Any other tasks that can reasonably be assigned by the line manager

Skills and Experience Required:

Essential:

  • Ideally you will have min 2-3 years previous accounts payable experience and have worked with an accounting package
  • Computer literate with good excel skills
  • Excellent written and verbal English
  • Strong attention to detail
  • Excellent inter-personal and communication skills required
  • Empathy with the organizational goals of Concern
  • Commitment to working in a team environment

Desirable:

  • Experience using Dynamics GP
  • Experience of working in a NGO
  • IATI qualified or working towards would be an advantage

Candidates must be legally entitled to work in Ireland at the time of application.

Concern is an equal opportunity employer and welcome applications from all section of the community.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible here. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). 

Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment. 

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them - so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.


 
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Location
Dublin
2-55 Lower Camden Street, Dublin, Republic of Ireland, D02 H425
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  • Salary:
    €26,283 - €30,921
  • Based in Country:
    Ireland
  • Contract Type:
    Permanent Full time
  • Benefits:
    see attached
  • Closing Date:
    19 December 2021
  • Location:
    Dublin
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