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Programmes Director (0373)

  • Salary:
    €40,402 - €44,892
  • Location:
    Bangui
  • Based in Country:
    Central African Republic
  • Job Title:
    Programmes Director
  • Contract Type:
    Unaccompanied Fixed Term International Contract
  • Annual Allowance:
    e5,000
  • Benefits:
    See Attached
  • Closing Date:
    31 January 2018

Programme Director (PD)

Central African Republic (CAR)

 

About the role

This is a 24 month replacement role with unaccompanied terms based in Bangui, Central African Republic (CAR) with a salary of €40,402 - €44,892

You will report to the Country Director (CD), also based in Bangui and will line manage the Programme Support Officer (PSO).  You will be the technical line manager for all programme managers and work closely with the Area Coordinators, Finance staff, Administrative staff, Logistics and IT functions, and Country Management Team (CMT) members.

We would like you to start on the 1st March 2018.

Your purpose: As a member of the Senior Management Team (SMT) in Central African Republic, the PD contributes to the development of the overall country programme, ensuring a multi-sectoral programme approach that adheres to international and Concern standards and policies. The PD takes specific responsibility for coordinating, managing and reporting on the implementation of Concern’s programmes in accordance with donor proposals and guidelines and for ensuring high quality programming through technical support and effective monitoring and evaluation.  The PD also represents Concern to relevant external stakeholders as necessary.

 

You will be responsible for:

Senior Management:

  • Actively participate in the development of the Country Strategy for CAR and lead in the roll out of organisational and country specific policies & frameworks in collaboration with relevant staff
  • Produce strategic analysis and plans for programme development, expansion or emergency response as needed
  • Work with the Country Director and the Desk Officer to maintain a funding strategy to ensure future funding streams are known and developed to the greatest extent possible
  • In conjunction with the  Monitoring & Evaluation team and Programme Managers in country, and head of staff in the Strategy Advocacy & Learning (SAL) unit, as well as the Dublin and Concern USA desks, ensure that internal and external reporting requirements are met in an effective and timely manner through effective contract management and monitoring
  • Ensure good communication and knowledge exchange between programme sites and Bangui and regularly update SMT and staff on programme implementation progress as well as programme needs
  • Ensure control and implementation of processes when visiting field offices through the management check-list, as a member of the Senior Management Team

Programme Planning and Management:

  •  
  • Lead in high quality programme development by developing in a participatory manner appropriate Project Concept Notes, Proposals and associated budgets, ensuring adherence to Concern Worldwide PCMS and all relevant global Concern policies & procedures
  • Provide technical management support to Program Managers and Area Coordinators to ensure effective implementation of programmes complying to donor guidelines and ensuring timely delivery on programme objectives
  • Oversee programme activity tracking and ensure timely measures are taken in case programmes  go off track
  • Ensure that Concern develops and maintains its capacity to respond to emergencies
  • Support the achievement of high standards with regards to M&E systems and provide oversight and support to managers and dedicated M&E staff in developing and using systems, data collection (including the use of digital devices), qualitative and quantitative data analysis and interpretation and review of M&E findings to improve programme quality and demonstrate impact
  • Ensure that opportunities for working through partners are fully explored and work with programme and finance teams to assess potential partners using Concern’s tools; ensure capacity building plans for partners are developed and implemented where necessary and partners are integrated into PCMS
  • Develop relations with potential partners, agencies and organisations through the presentation of Concern programmes in CAR
  • Lead the process of implementation of Concern CAR Core Humanitarian Standards (CHS) plan.   With the support of the Systems Director (SD) ensure that all staff understand the requirements of the CHS for quality programming.  Support the managers apply CHS practice in all community engagement and programme design
  • Ensure that cross cutting issues – HIV&AIDS, equality, gender, DRR and Protection - are mainstreamed into all programme activities
  • Lead on following-up with the implementation of the Preparing for Effective Emergency Response (PEER) plan in country and ensure activities are carried out by relevant departments
  • In conjunction with the field based staff, ensure continued effective roll out and implementation of the new Complaints Handling Mechanism across all Concern CAR locations
  • Coordinate visits by regional and SAL Advisors and consultants and ensure that recommendations in advisor reports are implemented into programmes

Donor Compliance and Reporting

  •  
  • Ensure effective donor compliance through translated proposal documents, start-of-project workshops and training on donor guidelines
  • Effectively manage the donor reporting schedule and lead on donor narrative reporting, working in collaboration with the programme teams and finance staff to ensure quality donor narrative and financial reporting
  • Guide teams in preparing Concern’s Annual Programme Reports, and consolidate inputs into the country level report
  • Control data provided by field offices for reports to Donors and to the HO, with the collaboration of ACs and PMs

Financial Management & Systems:

  • Review programme budgets and ensure they are realistic, in line with donor regulations and match donor project budgets.
  • Work with Country Financial Manager (CFM) and the programme budget holders to ensure close management of relevant budgets and expenditures in compliance with donor guidelines and regular management account feedback
  • Prepare the programme portion of donor budgets in collaboration with PMs, ACs and the CFM and review donor financial reports
  • Support PMs and ACs to ensure that procurement plans are timely in place for each project and programme according to donor budgets & budget narratives
  • Work with the Logistics Coordinator to ensure effective systems and logistical support to programmes ensuring programme managers understand and comply with Concern Procedures & Policies

Coordination & Networking:

  • Participate in relevant cluster and working groups meetings: WASH, livelihoods/food security (and occasionally Nutrition, Protection, Health) and other programme-related coordination fora or workshops
  • Ensure that Concern is appropriately represented and participates in relevant coordination structures at the field level
  • With the CD, contribute to national-level NGO / UN coordination efforts to facilitate effective humanitarian intervention in the country.
  • Stand in for the CD when requested to represent Concern at relevant government, donor, UN or inter agency meetings

Staff Management, Development and Organisation Learning:

  • Provide technical support and on-going on-the-job training and coaching to staff in management and or technical (programme) subjects, including in particular a thorough induction at the start of their contract
  • Ensure that work within the programme team(s) is planned and organised in a way which will meet the organisation’s needs in the most cost effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently
  • Build clear processes in each programme to ensure organisational learning is prioritised and systematically used in PCM, external exchange and advocacy
  • Ensure that Concern’s Programme Participant Protection Policy (P4) and Code of Conduct are fully integrated and implemented in all aspects of work
  • Provide support to and accompany the Programme Support Officer

Your skills and experience will include:

Education, Qualifications & Experience Required:

  • Third level qualification in Development Studies, Humanitarian Aid, Nutrition, Public Health, WASH, Food Security/Livelihood or other related discipline
  • A minimum of 3 years senior management level experience with an INGO in humanitarian or development programming with specific experience in managing multi-sector interventions
  • Fluency in written and spoken French and English
  • Excellent experience of programme design and successful proposal development
  • Experience in programme management, monitoring and evaluation, including the design and implementation of M&E plans, databases and tools, and the analysis and use of data and results to improve programme quality experience
  • Good communication and networking skills with peers, donors and government
  • Good experience in effective relationship building and staff development skills (including the ability to motivate, support and mentor colleagues)
  • Empathy with Concern’s goals and a commitment to capacity building, protection and participation including Concern’ s P4
  • Experience of working and living in insecure and sensitive environments and in complex humanitarian settings or emergency response
  • Ability to work under pressure to meet tight deadlines

We would also like:

  • Specific experience managing programmes in: Nutrition, WASH, food security/livelihoods and/or emergency sectors
  • Experience with gender, equality, disaster risk reduction, peacebuilding, HIV &AIDS and protection mainstreaming
  • Experience in participatory approaches for programme design and implementation
  • Experience of capacity building with partner organisations
  • Experience in designing and implementing Complaint Response Mechanisms
  • Skills in Digital Data Gathering, statistics and statistical analysis software packages
  • Analytical and problem solving skills
  • Cross-cultural awareness and sensitivity
  • Strong proven delegation, time management and prioritising skills
  • Good team player, flexible, patient and adaptable to a changing environment
  • Previous work experience in the central African region, particularly in CAR 

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.

Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

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Concern Worldwide, a company limited by guarantee and exempted from using the word "limited", Reg. No. 39647. Reg. Charity No. CHY 5745,
Registered in Ireland, Registered address is 52-55 Lower Camden Street, Dublin 2.
Phone: ++353 1 417 7700.

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